Conference Call Etiquette to Optimize Your Meeting
Posted on January 24, 2012 |
Using conference call not only required technical aspect but we need also Conference Call Etiquette. When we get on conference calls, we tend to forget about a couple of important things. There is conference call etiquette that similar as we get table manner when we eat together properly. In this post we also will talk about Conference Call Tips and Conference Call Procedures to get things effective and efficient.
Conference Call Etiquette
Conference Call Etiquette Introductions
Like any other face-to-face meeting, on time is one of the major etiquette that we must have. We also have to prepare all material before we get into the conference call. Here are some of conference call etiquette to run your conference call properly and in the good way:
- Distribute a clear agenda in advance of the call and stick to it. It is to make sure conference call will running in effective and efficient. It will save everyone times.
- Send the dial-in number, pass code, and instructions multiple times. To make sure everyone receive the info and nothing lost. We don’t want important person didn’t receive information because of technical email aspect.
- Limit or eliminate background noise as a caller. It is to make everything clear and information easy to reach.
- Limit or eliminate background noise as an on-site participant
- Speak loudly and clearly
- If you don’t have anything to add, don’t add anything
- End the call on time.
- Close with clear next steps. Make a conclusion and action plan, it is to make sure everyone have single perception for the conference call result. And know what they will do for the next step.
- Choose the right time to make conference call, don’t make appointment in the lunch and any other time that will disturb conference call. Because time usually is very limited.
- expect that your line is never mute Conference Call. This will prevent any unpleasant places if you definitely have to make a business contact while on the go.
Before make a conference call, it is great if you already inform this rules to who will join conference call. It will make sure everyone aware for the rules and etiquette. With all of this tips and etiquette you can maximize result of your conference call. We hope you get great information for Conference Call Etiquette.
